12/11/2023 0 Comments Keeping minutes for a meeting![]() ![]() Next steps: Based on your discussion, what needs to be done next? Make sure you include who’s responsible and by when.Relevant documents: Was there a presentation? Were you discussing a brief? Be sure to include links to all of these in your minutes – that way they’re easy to access later on.Having the agenda items laid out ahead of time will help guide your minutes so they stay clear and concise. Agenda items that were discussed: The bulk of your meeting minutes should be the agenda items discussed. ![]() If it’s a one-off meeting, make sure to write a purpose statement. Action minutes record the decisions reached and the actions to be taken, though not recording the discussion that went into making the decisions. The purpose: Why are you conducting the meeting in the first place? If it’s a recurring sync, the purpose will likely stay the same each time.Typically you can add this to the minutes ahead of time, based on the invite list. Minutes are an official record of actions the board or committee took at a meeting, not a record of everything that was said. Who attended: Note who was present for a better understanding and context for the discussion.The date: This may seem obvious but adding the date to your notes allows you to look back on not only what was discussed, but also when they were discussed. ![]() If you’ve clearly labelled your notes with the right details, it will be quick and easy to answer this question! For every meeting, make sure to cover off the very basics in the minutes. “Hmm…what was it that Kathleen said last week about the marketing plan?” ![]()
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